Scope the commercial move
List desks, workstations, filing cabinets, conference-room furniture, stock and equipment. Mark the items that need disassembly or special handling. Add the departure and destination floor plans with doorways, elevator access and room labels. If you want a phased relocation, identify which team or floor moves in each phase and what remains available until the next one.
Ask for each task in writing. A quote for transporting desks can leave open who dismantles and reassembles workstations, who moves a copier and who removes leftover materials. If storage is needed for surplus furniture or renovation delays, price it separately and agree on how items will be identified when you need them. Explore Alaska moving and storage.
Assign IT, records and equipment responsibilities
Have your IT team own backups, shutdown, labeling, reconnection and testing. Ask whether the mover can handle the physical transfer of servers, monitors and other delicate equipment, and who packs each item. Agree on custody, authorized access and labeling for sensitive records and devices. Route equipment covered by a service contract through the appropriate specialist if the contract requires it.
Plan for building access and reopening
Confirm dock reservations, freight elevator dimensions and any building requirements for proof of insurance. If the move runs after hours or on a weekend, ask about crew availability, extra charges and who can unlock both buildings. Use room labels that match the new floor plan. Have the receiving team count high-priority equipment and check placement before staff return.
Frequently asked questions
Can office movers work after hours?
Ask each mover about its schedule and rates. Also confirm with both properties that the loading dock, security and elevators will be available. Give the crew a contact who can authorize access throughout the move.
Will an office mover disconnect and set up computers?
Confirm the scope with the company. Movers may pack and carry equipment, while your IT team or equipment vendor handles shutdown, reconnection and testing. Put the responsibilities on the same schedule so the teams know when to hand off.
What should I give a mover to get a commercial estimate?
Share an inventory, floor plans, access details, target dates and the work you need at each site. Identify heavy or sensitive items and whether you need packing, dismantling, reassembly, phased work or storage.
Can the mover handle office records and equipment in the same load?
Ask about the equipment, packing and tracking method for each category. For confidential records, decide who packs, seals, transports and signs for them and make sure that plan meets your organization’s requirements.
Request Office Moving Quotes